Attendance Secretary:
Laura Leftwich


As followed by Bedford County Public Schools
Full Absentee Policy can be found in the BCPS Code of Student Conduct.

Absentee Procedures

Notification for Absences: When a student is absent from school for an entire day, or for one or more class periods, a parent or guardian must notify the school in a written, faxed, or emailed note within three (3) days of the student returning to school. The notification must contain the following:

The date the note is written; 
the student’s full name;
the reason(s) for the absence(s);
the date(s) of the absence(s); and
the parent’s or guardian’s signature (acceptable by email if address can be verified by school)  

Excused Absences: Students shall not be tardy to school or absent without an acceptable excuse. Absences due the following conditions will be considered excused if documented within three (3) days of the student returning to school.Death in the immediate family.

Subpoenaed court appearance.
Medical condition (as documented by the parent and/or physician).
Religious holiday (if such holiday is verified and the school is notified in advance).
Other good and just cause as approved by the principal.

Medical documentation is required to verify doctor’s appointments and may be required to verify illnesses. The principal will be the judge of the validity of any excuse. A principal may require medical documentation if a student has displayed a pattern of excessive absences.

Excessive Excused Absences: 
The attendance record of students with more than 10 excused absences, without accompanying medical notes from a doctor, will be reviewed by the principal and addressed if needed.

Prearranged Absences: 
When a student knows that they need to miss school for more than one day, they need to bring a parent or doctor’s note to the attendance secretary at least a week prior to the absence.  Administration will decide if the absence will be excused. If the absence is excused, a prearranged absence sheet will be given to the student for his/her teachers’ signatures.  This procedure allows teachers to give student work in advance to better keep up with school work.  

Dismissal Precautions: A formal check-out system shall be maintained in each school. School principals/designees shall not release a student during the school day to any person not authorized by the student’s parent/guardian to assume responsibility for the pupil. Students shall be released only on request and authorization of the parent or guardian. The burden of proof regarding the authority of the person to receive the student is on the requesting party. Written documentation for absences due to the early dismissal of a student is also required.


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